Systems and Choices

This has been a long and tricky week.  The week included gathering and manipulating upload data from 3 sources for a web upload, three full days of software training, three 4:45 p.m. conference calls with our web project manager, the “soft launch” or our website, and all of the usual business of a technology department with a one-to-one tablet program when school starts in three weeks.  I’m glad to have arrived at Saturday morning and to be sitting with my laptop and coffee to write a post.

In three days of training on our new databases and beginning to see how our new website will work, I’m realizing that I will have to make many choices in the coming week.  As the “Director of Technology and Information Systems,” I will need to determine how data is stored, used, and shared within our new database, new website, and existing systems.  With three systems for calendaring and resource reservation, which is best to use?  With two ways to display homework assignments for students and parents, which is best to use? How is it best to tie class wikis to our web systems?

I generally like this kind of challenge.  I enjoy figuring out the logistic of a project and designing systems to manage processes and data.  But, I must confess that this many choices needing to be made in a single week is enough to make one feel overwhelmed.   What to do?  Where to start?  GTD.

If I am to accomplish these tasks, as well as prepare for the training I will teach in 10 days, registration of students in 15 days, and the classes I will begin teaching in 21 days, I must remember to stay calm and return to GTD.  Today, I will probably not make any progress that appears to be directly related to these projects.  As you remember, the title of this blog is “tech life balance” and today is a “life” day (Note: This post is from a previous blog entitled “Tech Life Balance.”).  Instead of spending the day with my computer, I will buy groceries, get a haircut, have lunch with my parents to plan their remodeling project, do laundry, watch a movie with my husband, and outline these projects.  Tomorrow, I dive in, but I’ll have a plan.

David Allen suggests a weekly review and I must confess that I haven’t done one for several weeks.  I have over due items on my to do list and several lists scribbled here and there.  Today, I will consolidate, give myself new due dates, figure out what others on my team can do, and add to my list those items that will help me end next week with a plan for how my school will most efficiently utilize the tools they now have.

I hope that next Saturday morning, I’ll have had another busy, but productive week and that I’ll be enjoying a cup of coffee while I plan the weekend and the week of faculty orientation.  Enjoy your Saturday – I’m off to get a haircut!

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